BeyondFileManager

Beyond File Manager: Smart File Management for Business Central

The next logical step after BeyondCloudConnector: Beyond File Manager!

Built from the ground up and powered by interfaces, Beyond File Manager offers levels of customization never seen before.

BeyondFileManager links your Business Central environment directly with external storage like SharePoint Online, Azure Blob Storage, or Azure Files.

🛠️ Key Features

• Direct Cloud Integration
  Store documents and files linked to Business Central entities (e.g., sales orders, master data) directly in SharePoint Online, Azure Blob, or Azure Files.
• Bidirectional Communication
  Upload using Business Central or the respective external Storage. New uploaded or updated Files are visible instantly in Business Central.
• Database Storage Reduction
  Offload large file attachments from your Business Central database, reducing storage costs and improving performance.
• Seamless Entity Linking
  Attach files to customers, vendors, sales orders, purchase orders, or any other BC record.
• One-Click Upload & Retrieval
  Upload documents with a single action and open them directly from the record – no switching between systems.
• Version Control & Security
  Keep your documents in the cloud with access permissions, version history, and compliance-ready storage.
• Configurable Storage Rules
  Define which documents go where (e.g., invoices to SharePoint, large media files to Azure Blob) based on your workflow.
• Automated Report Archiving
  Use Job Queues to automatically generate and upload reports like posted sales invoices at scheduled times (e.g. overnight). Stay compliant and consistent – no manual steps required. Stay compliant and consistent – no manual steps required.
• Build with Customization in mind
  Interface Structure allows you to expand the storage capabilities by developing new Entity Implementations or by just installing additional extensions that deliver these.
• Full Integration into the Base Application
  Integrations for Purchase Documents, Sales Documents, Vendors, Customers, Items, Service Items, Resources, Fixed Assets and Employees are ready to use within seconds.
  The Purchase and Sales Implementations include all their respective documents (Unposted / Posted) and are able to transfer attached files from unposted documents to the posted document.

🎯 Benefits

✅ Lower Database Costs & Load
Offload document storage to Azure/SharePoint and reduce BC database usage and performance bottlenecks.

✅ Scheduled Report Archiving
Automatically generate reports (e.g., invoices, credit memos, receipts, shipment notes etc.) and archive them to the cloud storage.

✅ Frictionless User Experience
Employees work directly in Business Central with native cloud storage actions — no external tools or training needed.

✅ Central Document Visibility
All files are linked to their original BC records — always accessible.

✅ Compliance-Ready Storage
Make use of Microsoft’s security, permissions, and data governance - as you like.

Visit us on BEYONDIT GmbH and our Docs to get help on our solutions.